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Human Resources Assistant

Human Resources Assistant

The Institute

The Centre for Genomic Regulation (CRG) is an international biomedical research institute of excellence, based in Barcelona, Spain, with more than 400 scientists from 44 countries. The CRG is composed by an interdisciplinary, motivated and creative scientific team which is supported both by a flexible and efficient administration and by high-end and innovative technologies.

In April 2021, the Centre for Genomic Regulation (CRG) received the renewal of the 'HR Excellence in Research' Award from the European Commission. This is a recognition of the Institute's commitment to developing an HR Strategy for Researchers, designed to bring the practices and procedures in line with the principles of the European Charter for Researchers and the Code of Conduct for the Recruitment of Researchers (Charter and Code). 

Please, check out our Recruitment Policy

The role 

An exciting opportunity has arisen to join our Human Resources Team at the CRG in Barcelona. We offer the opportunity to foster your skills and expertise within a motivating and challenging work environment with a culture that is open and innovative. 

We are seeking an experienced Human Resources Assistant whose main responsibilities will be staff administrative management and office management, and support/assist with talent and HR projects. 

The successful candidate will be highly organised, detail oriented, skilled at oral and written communication and will possess excellent administrative skills. 

The main responsibilities:

Staff administrative management:

  • Data entry of new and active employees's and collaborators information in the database 
  • Create employee files (virtual and physical) 
  • Support in the completion of the personnel hiring documents such as social security forms, work permit immigration forms, among others
  • Contact with universities, schools and research centres for preparing internship/traineeship or collaboration agreements and manage the signature process

Office management:

  • Handles data entry of purchase orders in ERP Oracle System for payments such as HR annual expenses, visa application and permit renewal fees, recruitment portals, among others
  • Monthly request to Finance department to create employees as suppliers in ERP Oracle system  
  • Stock management for office supplies, welcome and farewell packages of the employees and maternity and paternity gifts

Talent/Recruiting support:

  • Schedule interviews with candidates
  • Advertise new job opportunities in several portals
  • Participate in different HR recruiting processes along with the team such as request of references, candidate’s report follow-up with the hiring managers, among others

HR Projects assistance:

  • Assist the Head of Department with current and new projects
  • Support on deliverables: roadmaps, presentations, reports, etc.
  • Organise and scheduling meetings, prepare minute meetings…

About the department

The mission of the CRG’s HR Department is to provide a nurturing environment to attain organisational excellence, thereby fostering a positive and diverse work environment and promoting equal opportunities and work- life balance.

In this way, the HR Department pursues to foster Attractive Working Conditions, Career Development Opportunities including an enriching training portfolio, with the goal to enhance the potential of every CRG member. 

The HR Team is composed by seven people, forming a sound combination of different backgrounds, nationalities, seniority, culture and gender; thus representing CRG’s diversity.

Whom would we like to hire? 

Professional experience 

  • 2 years of experience in a similar role

Must Have

  • Excellent computer skills (Microsoft Office, especially Excel, Word, Power Point, Teams…)
  • Full proficiency in both English and Spanish (verbal and written). Proficiency in Catalan is a plus

Desirable but not required/ Nice to have

  • Knowledge and previous HR experience, specifically as it relates to administrative tasks
  • Experience in collaborative tools: SharePoint, Doodle…
  • Oracle ERP

Education and training

  • You hold a Bachelor´s degree and/or higher education (FP) in Administration, Human Resources or related field or equivalent experience of 2 years in a similar role

Languages

  • Full proficiency in both English and Spanish (verbal and written). Proficiency in Catalan is a plus

Technical skills

  • Strong Microsoft Office skills required (in particular, Excel, Word and Power Point)
  • Experience with Oracle preferred or another ERP

Competences 

  • High attention to detail (high level of accuracy) as well as comfort in handling a wide range of data (including sensitive and personal information)
  • Excellent organisational skills
  • High communication (verbal and written skills)
  • “Customer Service” minded professional
  • Quick learner, positive, proactive and assertive with a can-do attitude
  • Team player 

The Offer – Working Conditions

  • Contract duration: Permanent 
  • Estimated annual gross salary: Salary is commensurate with qualifications and consistent with our pay scales
  • Target start date: As soon as possible

We provide a highly stimulating environment with state-of-the-art infrastructures, and unique professional career development opportunities. To check out our training and development portfolio, please visit our website in the training section.

We offer and promote a diverse and inclusive environment and welcomes applicants regardless of age, disability, gender, nationality, ethnicity, religion, sexual orientation or gender identity.

The CRG is committed to reconcile a work and family life of its employees and are offering extended vacation period and the possibility to benefit from flexible working hours.

Application Procedure

All applications must include:

  1. A motivation letter in English addressed to Olalla Bagüés (Head of Human Resources).
  2. A complete CV in English including contact details.
  3. Contact details of two referees.

All applications must be addressed to Olalla Bagüés (Head of Human Resources) and be submitted online on the CRG Career site - http://www.crg.eu/en/content/careers/job-opportunities

Selection Process 

  • Pre-selection: The pre-selection process will be based on qualifications and expertise reflected on the candidates CVs. It will be merit-based.
  • Interview: Preselected candidates will be interviewed by the Hiring Manager of the position and a selection panel if required.
  • Offer Letter: Once the successful candidate is identified the Human Resources department will send a Job Offer, specifying the start day, salary, working conditions, among other important details. 

Deadline: Please submit your application by August 19th, 2022.

Suggestions: The CRG believes in ongoing improvement and promotes a culture of feedback. This is one of the reasons we have in place, at your disposal as a candidate, a mechanism to gather your suggestions/complaints concerning your candidate experience in our recruitment processes. Your feedback really matters to us in our aim at creating a positive candidate journey. You can make a difference and help us improve by letting us know your suggestions through the following form.

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