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Events Organization Internship

Events Organization Internship

The Institute

The Centre for Genomic Regulation (CRG) is an international biomedical research institute of excellence, based in Barcelona, Spain, with more than 400 scientists from 44 countries. The CRG is composed by an interdisciplinary, motivated and creative scientific team which is supported both by a flexible and efficient administration and by high-end and innovative technologies. 

In April 2021, the Centre for Genomic Regulation (CRG) received the renewal of the 'HR Excellence in Research' Award from the European Commission. This is a recognition of the Institute's commitment to developing an HR Strategy for Researchers, designed to bring the practices and procedures in line with the principles of the European Charter for Researchers and the Code of Conduct for the Recruitment of Researchers (Charter and Code). 

The role  

We are looking for a dedicated and enthusiastic individual with energy to join the Communication and PR Department of the CRG in an internship to support the event organization area. The top-quality scientific events organised by the CRG have become another communication channel of the excellent science carried out at the institute. These events are aimed at a very specific audience, such as scientists from the internal, local and international community. You will contribute to enhance CRG reputation and disseminate the science and findings of CRG researchers, through the scientific events organised. You will boost the dissemination of CRG research, life sciences and biomedicine, by designing, developing and organising innovative scientific events. You will develop and deliver not only the already ongoing and planned events included in the Scientific Events annual programme, but also potential new events to come. 

Under the coordination of the CRG Events Officer, your main duties and responsibilities will be the following: 

  • Support on developing, managing and/or coordinating a wide variety of on-going and planned scientific events, which includes the financial forecasting and budget management, production of events webpages and conference publications, delegate management and registration, coordination and handling of abstracts, key contact for all logistical aspects of the events, etc.  

  • Organise internal social events. 

  • Collaborate in the organisation of institutional events, meetings and visits.  

  • Disseminate scientific sessions, courses and conferences, develop and execute event communication and marketing campaigns, and pursuing new promotional possibilities, in collaboration with other members of the Communications team.  

  • Coordination, planning, reporting and budget follow up of the different new and existing grants that help finance the programme activities.  

  • Search of funding and sponsorship opportunities for the organisation of events or other projects of the department. 

About the department  

The mission of the Communications & PR Department is to promote and protect the CRG's reputation of excellence. We do so by developing and implementing clear, consistent and engaging strategies to enhance the public understanding of our science and our institute, its researchers, and its value to society. The Communication & PR Department fulfils its mission through a wide range of initiatives and activities addressed to different audiences, including journalists, politicians, primary, secondary and high-school students, science teachers and, of course, CRG members. Concepts such as Open Science and Responsible Research and Innovation (RRI) are central to our everyday activity.

As a member of the Communications & PR Department, you will closely work and collaborate with the members of the team covering different areas such as press, outreach and institutional communications and PR, with other staff and CRG scientists. This is a very enriching and challenging opportunity for you both personally and professionally. You will have the chance to learn about all our exciting science findings and ongoing institutional initiatives and contribute to their successful dissemination through our scientific events. Please visit http://www.crg.eu/events for more details. 

Whom would we like to hire?  

Must Have

  • A strong focus on gaining experience in devising/designing and delivering conferences and events within an international environment

  • Fluency in English, both spoken and written 

  • Possibility to make an internship agreement 

Desirable but not required/ Nice to have

  • Experience in organising events and conferences

  • Experience in scientific and research environments

Education and training

  • A degree/higher education/relevant qualification in Marketing, Public Relations or Event Management and/or relevant experience 

Languages

  • You have a solid command of written and spoken English and Spanish, Catalan would be desirable

Technical skills

  • You have advanced MS Office skills: Excel, Word and PowerPoint  

  • You are familiar with web content management (CMS) in Drupal

Competences  

  • Organization skills and ability to work on multiple projects

  • You have excellent communication, writing and presentation skills

  • Can-do attitude, with a willingness to support other members of the team and applying initiative and common sense to problem-solve

  • You are passionate for event management and coordination

The Offer – Working Conditions 

  • Contract duration: at least 9 months Internship contract 

  • Estimated annual gross salary: Salary is commensurate with qualifications and consistent with our pay scales 

  • Target start date: 1st September 2024

We provide a highly stimulating environment with state-of-the-art infrastructures, and unique professional career development opportunities. To check out our training and development portfolio, please visit our website in the training section.

We offer and promote a diverse and inclusive environment and welcomes applicants regardless of age, disability, gender, nationality, ethnicity, religion, sexual orientation or gender identity.

The CRG is committed to reconcile a work and family life of its employees and are offering extended vacation period and the possibility to benefit from flexible working hours.

Application Procedure

All applications must include:

  1. A motivation letter addressed to Ms. Gloria Lligadas 

  1. A complete CV including contact details

All applications must be addressed to Ms. Gloria Lligadas and be submitted online through the "Apply" button below.

Selection Process  

  • Pre-selection: The pre-selection process will be based on qualifications and expertise reflected on the candidates CVS. It will be merit-based. 

  • Interview: Preselected candidates will be interviewed by the Hiring Manager of the position and a selection panel if required. 

Deadline: Please submit your application by 31st July 2024.

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