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Administrative Intern – Facility Management

Administrative Intern – Facility Management

The Institute

The Centre for Genomic Regulation (CRG) is an international biomedical research institute of excellence, based in Barcelona, Spain, with more than 400 scientists from 44 countries. The CRG is composed by an interdisciplinary, motivated and creative scientific team which is supported both by a flexible and efficient administration and by high-end and innovative technologies.

In April 2021, the Centre for Genomic Regulation (CRG) received the renewal of the 'HR Excellence in Research' Award from the European Commission. This is a recognition of the Institute's commitment to developing an HR Strategy for Researchers, designed to bring the practices and procedures in line with the principles of the European Charter for Researchers and the Code of Conduct for the Recruitment of Researchers (Charter and Code). 

Please, check out our Recruitment Policy

The role 

We are looking for an “Administrative Intern” who is excited by the challenge to provide an excellent service in an international research environment.

About the department

The Facility Management Department is responsible for the maintenance and security of the CRG spaces (around 11.000 m2 located in two sites: PRBB, PCB and FPM) and associated assets and equipment, as well as planning and building of new construction projects, including refurbishments and modifications. The specific services offered are included below:

Maintenance and general services of the spaces and equipment. This shall include the maintenance and security of spaces, maintaining and repairing general equipment and highly specialised equipment in wet labs and facilities, overseeing the surveillance and alarm systems for biological samples stored at –20ºC, –80ºC and in cryogenic tanks. Finally, it encompasses also the supervision of the services provided by the PRBB and PCB: cleaning, security and maintenance (power, air conditioning and data sockets).

Emergency Plan: Ensure the safety of the facilities, collaborate with the PRBB in the design and implementation of the Building Emergency Plan, and lead the execution at the CRG level.

Planning and building of new construction projects, including refurbishments and modifications. It shall include the definition of the requirements with users, the coordination and supervision of all phases of the project with the external providers, from conceptual planning to completion and ensuring that the building and refurbishment projects are completed on time and within budget. 

Sustainability: Manage and implement various activities towards the “Green CRG” initiative in collaboration with the CRG Working Group “Sustainability” aiming at reducing our carbon footprint and promoting sustainability at the CRG.

 

Other responsibilities include general services related to the building: gas, water, plumbing, electricity, cooling, heating, ventilation, air-conditioning, waste disposal, including biohazardous waste.

Whom would we like to hire? 

Must Have

Reporting to the Head of Facility Management, the Administrative Intern will be responsible for:

  • Preparation of procedure manuals
  • Preparation of reports
  • Monitoring access control
  • Deep cleanings and waste coordination
  • Estimation of gas billing Distribution

Desirable but not required/ Nice to have

  • The possibility of making an internship contract trought a University/ School
  • Available 15 hours per week from 9 am to 2 pm
  • It would be nice if you have experience in an international research and/or academic environment 
  • You have experience-using AutoCAD

Education and training

  • You hold a degree in ADE or University training in administrative careers

Languages

  • You are proficient in English and Spanish
  • Catalan would be a plus

Technical skills

  • You are an advanced user of Microsoft Office (Word and Excel)
  • You have proven experience in Outlook

Competences 

  • You have a high level of accuracy, responsibility and self-organization
  • Strong capacity to empathize with users
  • You are an initiative, resolute and proactive person

The Offer – Working Conditions

  • Contract duration: Internship contract
  • Estimated annual gross salary: Salary is commensurate with qualifications and consistent with our pay scales
  • Target start date: September, 2022

We provide a highly stimulating environment with state-of-the-art infrastructures, and unique professional career development opportunities. To check out our training and development portfolio, please visit our website in the training section.

We offer and promote a diverse and inclusive environment and welcomes applicants regardless of age, disability, gender, nationality, ethnicity, religion, sexual orientation or gender identity.

The CRG is committed to reconcile a work and family life of its employees and are offering extended vacation period and the possibility to benefit from flexible working hours.

Application Procedure

All applications must include:

  1. A motivation letter addressed to Eugenia Silva.
  2. A complete CV including contact details.

All applications must be addressed to Eugenia Silva and be submitted online on the CRG Career site - http://www.crg.eu/en/content/careers/job-opportunities

Selection Process

-Pre-selection: The pre-selection process will be based on qualifications and expertise reflected on the candidates CVs. It will be merit-based.

-Interview: Preselected candidates will be interviewed by the Hiring Manager of the position and a selection panel if required.

-Offer Letter: Once the successful candidate is identified the Human Resources department will send a Job Offer, specifying the start day, salary, working conditions, among other important details. 

Deadline: Please submit your application by September 20th 2022.

Suggestions: The CRG believes in ongoing improvement and promotes a culture of feedback. This is one of the reasons we have in place, at your disposal as a candidate, a mechanism to gather your suggestions/complaints concerning your candidate experience in our recruitment processes. Your feedback really matters to us in our aim at creating a positive candidate journey. You can make a difference and help us improve by letting us know your suggestions through the following form.